Finding and replacing a style in Word
Did you know that you can replace one style with another style in Word?
With your cursor at the very top of your document, use the keyboard shortcut Ctrl H to open the Find and Replace dialog. (There are other ways to open the dialog, but Ctrl H is easy and it works in all versions of Word.)
Your cursor should be in the “Find what” box. If any text is displayed there, delete it.
Click the “More” button at the left side of the dialog. (After you do so, the label on the button will change to say “Less.”)
When the dialog expands, click the “Format” button, then click “Style…” A small Find Style dialog appears, listing all available styles.
Scroll down until you locate the style you wish to replace. Click to select (highlight) it, then click OK.
Position your cursor in the “Replace with” box.
Click the “Format” button, then click “Style…” When the Replace Style dialog opens, scroll to the style you want to use in place of the style in the “Find what” box. Click to select (highlight) it, then click OK.
Depending on what you want to do — whether your goal is to replace just a few instances of the first style with the second one or to replace the first style everywhere it appears — you can click “Find Next” to move through the document to each paragraph that is formatted with the first style and click “Replace” on a selective basis or, alternatively, you can click “Replace All.”
Sometimes “Replace All” doesn’t catch every occurrence of the first style, so you might need to re-run the find and replace operation.
Also, after you have made the replacements, be sure to clear both the “Find what” box and the “Replace with” box. To do so, position your cursor in the “Find what” box, then click the “No Formatting” button at the bottom of the Find and Replace dialog. Then position your cursor in the “Replace with” box and do the same.
If you don’t see the “No Formatting” button, it’s possible that you clicked “Less” and collapsed the dialog. In that case, click “More,” which will expand the dialog again and make the “No Formatting” button visible.
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