Finding and replacing a style in Word

September 19, 2010 at 2:26 pm

Did you know that you can replace one style with another style in Word?

Here’s how:

With your cursor at the very top of your document, use the keyboard shortcut Ctrl H to open the Find and Replace dialog. (There are other ways to open the dialog, but Ctrl H is easy and it works in all versions of Word.)

Your cursor should be in the “Find what” box. If any text is displayed there, delete it.

Click the “More” button at the left side of the dialog. (After you do so, the label on the button will change to say “Less.”)

When the dialog expands, click the “Format” button, then click “Style…” A small Find Style dialog appears, listing all available styles.

Scroll down until you locate the style you wish to replace. Click to select (highlight) it, then click OK.

Position your cursor in the “Replace with” box.

Click the “Format” button, then click “Style…” When the Replace Style dialog opens, scroll to the style you want to use in place of the style in the “Find what” box. Click to select (highlight) it, then click OK.

Depending on what you want to do — whether your goal is to replace just a few instances of the first style with the second one or to replace the first style everywhere it appears — you can click “Find Next” to move through the document to each paragraph that is formatted with the first style and click “Replace” on a selective basis or, alternatively, you can click “Replace All.”

Sometimes “Replace All” doesn’t catch every occurrence of the first style, so you might need to re-run the find and replace operation.

Also, after you have made the replacements, be sure to clear both the “Find what” box and the “Replace with” box. To do so, position your cursor in the “Find what” box, then click the “No Formatting” button at the bottom of the Find and Replace dialog. Then position your cursor in the “Replace with” box and do the same.

If you don’t see the “No Formatting” button, it’s possible that you clicked “Less” and collapsed the dialog. In that case, click “More,” which will expand the dialog again and make the “No Formatting” button visible.

Entry filed under: Uncategorized. Tags: .

Deadline rapidly approaching to upgrade to Office 2010 for free “Dressing Up Your Word Documents With Styles” tutorial available as an e-book on Lulu


© Jan Berinstein 2009-present. Unauthorized use and/or duplication of one or more articles posted on this blog -- i.e., without express written permission from the blog’s author -- is strictly prohibited. You may use brief excerpts and/or links, provided that you give full, accurate, and prominent credit to Jan Berinstein, with appropriate and specific direction to the original content.

Inspired By My Trainees

Some trainers teach at the speed of light. I prefer to teach at the speed of enlightenment.

Knowledge is empowering. Pass it on!

Buy my Word 2016, Word 2010, or Word 2007 book

To buy my book, Formatting Legal Documents With Microsoft Word 2016, on Amazon.com, click this link .

There is no preview of the Word 2016 book on Amazon, but you can see / download the Table of Contents by clicking this link to the TOC.

To buy my book, Formatting Legal Documents With Microsoft Word 2010, on Amazon.com, click this link .

There is no preview of the Word 2010 book on Amazon. However, you can see a preview - or buy a slightly older version of the book - on Lulu.com by clicking the gray "Buy Now - Lulu" button.
Support
independent publishing: Buy this book on Lulu.

To buy my first book, Formatting Legal Documents With Microsoft Office Word 2007 on Amazon.com, click this link. There is no preview of the Word 2007 book on Amazon. However, you can see a preview - or buy a slightly older version of the book - on Lulu.com by clicking the blue "Buy Now - Lulu" button.
Support independent publishing: buy this book on Lulu.

One good tip deserves another

Have you learned something useful from these tips? If so, please express your appreciation (and help keep the blog going) by contributing $5.00, $10.00, or more. It's easy!

Many thanks for your support!

NOTE: Your donation is not tax-deductible (but it does support a worthy cause!).


%d bloggers like this: