Tiplet: Insert file (Word 2007 and Word 2010)

July 23, 2011 at 5:06 pm

It’s easy to insert a file — such as a Proof of Service — into an open document in Word 2007 and Word 2010.

First, place your cursor at the point where you want to insert the second file.  Next, click the Insert tab and navigate to the Text group, almost all the way at the right side of the Ribbon. Click to open the drop-down labeled “Object,” and then click “Text from File…”

When the Insert File dialog opens, browse to the file you wish to insert, click to select / highlight it, then click the “Insert” button.  That’s all there is to it!

Creating a Different Footer in the New Portion of the Document

Keep in mind that if you want the footer in the Proof of Service (or whatever file you insert into the existing document) to be different from the preceding footer, you’ll need to put a section break in first, insert the file, then go into the Footer editing screen and unlink the new section from the previous section.  Once you’ve performed those steps, you can create a different footer in the inserted portion.

The steps to follow in that situation are:

First, place the cursor at the point where you want to insert the file.

Click the Page Layout tab, Breaks, Section Break Next Page.  Make a note (mental or otherwise) of which section your cursor is in.

Next, click the Insert tab, Object, Text from File…, browse to the file you want, click to select / highlight it, then click the “Insert” button.

Go into the Footer editing screen (one easy way is to  right-click in the area at the bottom of the page and then click “Edit Footer”).  Look at the lower left side of the screen to see which footer the cursor is in and, if necessary, move to the correct section by clicking the “Next” button (labeled “Next Section” in Word 2007) in the Header & Footer Toolbar.  Then click the “Link to Previous” button to turn it off, thereby unlinking the new section from the prior one.

Once you have unlinked the sections, you can create a different footer in the new section.

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